IFS Ultimo

IFS Ultimo is a modern, flexible and user-friendly Enterprise Asset Management (EAM) solution, designed to support organizations in optimizing their maintenance operations and improving asset performance. Founded in the Netherlands, Ultimo has established itself as a trusted mid-market solution with strong functionality and rapid deployment capabilities. Since its acquisition by IFS, the solution has benefitted from enhanced scalability, integration potential, and global reach.

IFS Ultimo provides out-of-the-box functionality tailored to various sectors such as manufacturing, infrastructure, healthcare, logistics, and utilities. Its intuitive user interface, modular architecture, and cloud-ready deployment make it an ideal solution for companies seeking to digitize their maintenance without the complexity of traditional EAM systems.

Here are some of the key features of the IFS Ultimo platform:

Maintenance Management : Ultimo offers comprehensive maintenance management functionalities, including work order management, task scheduling, asset hierarchies, maintenance history, and failure analysis. The system supports both corrective and preventive maintenance and allows for easy definition of inspection plans and checklists.
Asset Management : With Ultimo, organizations can structure and manage their asset base efficiently, using customizable hierarchies, attributes, and lifecycle statuses. Assets can be linked to contracts, documents, spare parts, risks, and historical interventions.
HSE & Permit-to-Work Management : IFS Ultimo includes integrated modules for Health, Safety, and Environment (HSE) management, including incident registration, audits, lockout/tagout procedures, and dynamic risk assessments. Permit-to-work processes can be fully managed within the same platform.
Inventory & Spare Parts Management : Ultimo provides inventory tracking, part reservation, warehouse management, reorder strategies, and full traceability of part usage in work orders. Multi-site inventory control is also supported.
Purchasing and Contract Management : The platform includes purchasing request and order processes, supplier management, and contract lifecycle management. Integration with ERP systems (such as SAP or Dynamics) is facilitated via APIs or file interfaces.
Mobile Access : IFS Ultimo offers native mobile applications that allow technicians and field workers to view tasks, log work, take photos, perform inspections, and manage assets on-site — even when offline. The mobile app supports barcode and QR code scanning for asset identification.
Dashboards and Reporting : Ultimo comes with an integrated BI environment that allows users to generate dashboards, KPIs, and detailed reports. Users can configure their own visualizations or use prebuilt templates for maintenance, safety, and cost monitoring.
Rapid Deployment & Configuration : One of Ultimo’s key advantages is its fast implementation model. Its low-code/no-code configurability enables organizations to adapt the platform without heavy development, shortening the time-to-value and reducing total cost of ownership.

These features are just a few examples of what IFS Ultimo offers for enterprise asset management. The platform is particularly well-suited for organizations seeking a scalable, intuitive, and industry-proven EAM solution that balances functionality with ease of use. Whether used as a standalone solution or integrated into a broader IT ecosystem, Ultimo enables better control over assets, improved compliance, and enhanced operational efficiency.